Microsoft Office is an integrated suite of business software applications for Windows and Macintosh computers. Office includes word processing, spreadsheet, presentation graphics and email communication programs that provide functionality which is commonly used to run a business office.
ABOUT
Microsoft Office was primarily created to automate the manual office work with a collection of purpose-built applications.
Each of the applications in Microsoft Office serves as specific knowledge or office domain such as:
- Microsoft Word: Helps users in creating text documents.
- Ms Excel: Creates simple to complex data/numerical spreadsheets.
- PowerPoint: Stand-alone application for creating professional multimedia presentations.
- In Microsoft Access: Database management application.
- Microsoft Publisher: Introductory application for creating and publishing marketing materials.
- Ms OneNote: Alternate to a paper notebook, it enables an user to neatly organize their notes.
Besides desktop applications, Microsoft Office is available to use online or from cloud under a lighter (Office Web Apps) and full (Office 365) version. As of 2013, Microsoft Office 2013 is the latest version, available in 4 different variants including Office Home Student 2013, Office Home Business 2013 and Office Professional 2 and the online/cloud Office 365 Home Premium.
STEP 1 – SIGN IN TO DOWNLOAD OFFICE (How to install office 365)
- Go to http://www.office.com and if you’re not already signed in, select Sign in.
Note: If you bought Office for personal use through your company’s Microsoft HUP benefit, you may not be able to sign in here. Find installation help at Install Office through HUP.
- Sign in with the account you associated with this version of Office. This account can be a Microsoft account, or work or school account.Forgot your account details? See I forgot the account I use with Office.
- On the Office home page, do the following depending on your version of Office.
If you signed in with a Microsoft account, from the Office home page select Install Office > Install. (Office 365 subscribers should select Install again).
Tip: To install Office in a different language, or install the 64-bit version (if you’re on a PC), select the link Language, 32/64-bit, and other install options. Choose the language and bit version you want and then select Install.
If you signed in with a work or school account, from the Office 365 home page select Install Office apps > Office 2016. (If you set a different start page, go to aka.ms/office-install.)
Tip: To install Office in a different language, or install the 64-bit version (if you’re on a PC), from the Office 365 home page, select Install Office apps>Other install options > Advanced. Choose the language and bit version you want and then select Install.
This begins the download of Office. Follow the prompts on your screen to complete the install.
Don’t see an install option after signing in? There could be an issue with your account. Select Need help? from above and review the section Account questions.
STEP 2 – INSTALL OFFICE (How to install office 365)
- first of all, depending on your browser, click Run (in Edge or Internet Explorer), Setup (in Chrome), or Save File (in Firefox).And if you see the User Account Control prompt that says, Do you want to allow this app to make changes to your device? Click Yes.The install begins.
- as a result your installation is finished when you see the phrase, “You’re all set! Office is installed now” and an animation plays to show you where to find Office applications on your computer.Follow the instructions in the window, for example Click Start > All Apps to see where your apps are, and select Close.
INSTALLATION OR SIGN IN ISSUES?
If you’re having installation issue such as Office taking long to install, try Need help? for a list of common issues.
STEP 3: ACTIVATE OFFICE (How to install office 365)
- Start using an Office application right away by opening any app such as Word or Excel. Can’t find Office after installing?In most cases, Office is activated once you start an application and after you click Accept to agree to the License terms.
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2. Office might activate automatically. However, depending on your product you might see the Microsoft Office Activation Wizard. If so, follow the prompts to activate Office.
If you need activation help, see Activate Office 365, Office 2016, or Office 2013.
Advantages of Microsoft Office
Microsoft Office , also known as MS Office, is a popular software suite featuring many desktop publishing programs. It comes with everything that may come into use in a classic office setting, hence the name. Computer users have the option of several different Microsoft Office suites intended for students, home users, small businesses and corporations. What you choose depends on your own circumstances.
Universal Software
Unlike some other kinds of software , Microsoft Office is the industry standard when it comes to desktop publishing. Whenever a document is required, it is always required in the Microsoft Word format with very few exceptions. In order to stay current with industry trends, MS Office is a must.
Complete Software Suite
Microsoft Office comes with many different kinds of software, all of which help with desktop publishing. If you are looking to write a letter to a client, Microsoft Word is the right software to use. You could employ Microsoft Publisher to help create a business brochure, or you could use MS Excel for your client database. This software suite has everything you need for running your business.
Most Businesses Have a Use for It
Nearly any type of business can find a use for the Microsoft Office suite of softwareprograms. For instance, a pet groomer could use MS Publisher to create fliers and other advertisements to post around town. Corporations can use MS Word for internal memos and publications. Since so many different kinds of people and companies find use of this software, it has become a popular list of programs.
Ease of Use
MS Office is well known for being easy to use. Each program comes with helpful features so you can achieve nearly any goal. You can do anything you can imagine with this software, both for personal and business use. They also have extensive help files built into the programs if you get stuck.
Online Support From Microsoft
Microsoft’s website consists of hundreds of pages devoted to support for their MS Office products. The site has free templates available for Microsoft software, and troubleshooting if you ever run into a problem. Automatic updates help keep your software bug-free so that it is always working at top form.
Online Tutorials
Besides the help that you get from Microsoft online, there are other websites devoted to help and tutorials. If you want to learn how to make a cool postcard, bloggers and webmasters will show you how. Since this software is so common, there are many websites online that can help you.
Benefits of Office 365 (how to install office 365)
GENERATE GREATER PRODUCTIVITY WITH OFFICE 365
Productivity is a great word that management-consultant types love to use. In the real world though, productivity can be summed up in a simple question: Can you do my job easier or not? Microsoft has invested heavily and spent a tremendous amount of time trying to make the user and administrator experiences of Office 365 as easy and simple as possible.
The idea is that increasing simplicity yields greater productivity. Whether it is an administrator setting up a new employee or a business analyst writing policy and procedure documents in Word. When the technology gets out of the way and you can focus on your job, you become more productive. Try using a typewriter instead of a Word processor. Whoever thought copy and paste would be such a game changer?
ACCESS FROM ANYWHERE WITH OFFICE 365
Accessing your enterprise software over the Internet has some big advantages. For one, all you need is your computer — desktop, laptop, tablet, or phone — and an Internet connection or phone coverage. Because the software is running in a Microsoft data center, you simply connect to the Internet to access the software.
Another benefit of accessing centrally located data is that you always have a single source of the truth. If you make a change to a document from your tablet at home and then your colleague views the file from their phone, she will see the most up-to-date document. Gone are the days of e-mailing Excel documents between machines with long file names.
With SharePoint Online (part of the Office 365 package) a single file, say Forecast_Q1_2011.xlsx, lives out in the cloud (meaning in Microsoft’s globally distributed billion dollar data centers). Because the document lives in the cloud, the security permissions can be set up to allow anyone in the organization, regardless of geographic location, to view the document.
Security can be as strict or as lenient as desired. For example, you may want everyone in the organization to be able to see a company policy document but only want a select group of individuals to edit the document. In addition, SharePoint takes care of all the versioning and even lets you check out a document to edit so that nobody else can edit it at the same time.
Need to collaborate on the document in real time? No problem. You can do that by using nothing more than your web browser.
WORK WITH WHAT YOU KNOW WITH OFFICE 365
Microsoft does not always come out with the best software. Remember Windows Vista? Shiver! Instead of running far away and never looking back at Windows again, users simply held their collective breath until Windows 7. And thank you for hurrying Microsoft!
One thing Microsoft did incredibly right is recognize that users don’t want to give up the things that make them comfortable. Office 365 hasn’t changed your favorites one bit. The only difference is that now they are seamlessly connected to the enterprise software living out in the cloud. In other words, your favorite applications are cloudified.
One of the coolest features about SharePoint 2010 and Office 2010 is that you can work with SharePoint without ever having to leave the Office applications. For example, you can fire up Word, check out a document stored in SharePoint, make some changes, check it back in, review versions, and even leave some notes for your colleagues.
All without even having to know that SharePoint is handling the content management functionality behind the scenes.
ROBUST SECURITY AND RELIABILITY COMES WITH OFFICE 365
With Microsoft taking on all the responsibility for security and reliability, your IT team can rest on their laurels. Letting Microsoft do the heavy lifting frees up the IT team to do more important things such as helping users get the most out of enterprise software.
Microsoft understands if you aren’t fully comfortable about letting them do the heavy lifting. To address some of the questions, however, Microsoft has extensive service level agreements to help put your mind at ease.
OFFICE 365 PROVIDES IT CONTROL AND EFFICIENCY
IT personnel like to know exactly what everyone is doing with their systems at all times. If something goes wrong, then it is probably due to user error. Your systems do what they are supposed to do. Microsoft has gone out of its way to create an unprecedented level of control for administrators. But that is not all. Not only do administrators have control over the environment, but it is also actually designed to be simple in nature and intuitive.
PROS
- No software download
- Opens every file type that MS Office can use
- Share files with anyone
- Work with others on a file simultaneously
- Free templates are available
- Saves your work automatically
- Familiar interface as MS Office
- Automatic spell check in Word, OneNote, Calendar, and Outlook
CONS
- Files must exist in One Drive before being used
- Can’t check for spelling errors in Excel or PowerPoint
- 2 GB is the largest file size that can be used
- Seems like you are unable to save files to their original format
MICROSOFT OFFICE ONLINE FILE FORMATS
Microsoft Office Online fully supports the following file types, meaning that you can open and save back to these formats:
DOCM, DOCX, PPTM, PPTX, XLSM, XLSX
As you can see, the newer file formats found in the desktop version of Microsoft Office, such as DOCX, PPTX, and XLSX, can be used in full in Microsoft Office Online.
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